This registration is ONLY for ONE Troop Leader per troop to reserve a space for their Girl Scouts to sell items at Yuma’s Winter Market
Attention: Brownies – Ambassadors.
Flex your entrepreneurial muscles and earn some troop funds at our first Yuma Winter Market! Sell your homemade creations to kick start your money earning before cookie season. The Winter Market will take place at this year’s Yuma Cookie Rally, which means there will be many potential customers! Participants will arrive at the Cookie Rally location before Cookie Rally begins, set up their booth(s), sell their creations, and have a chance to enjoy all the Cookie Rally excitement in shifts.
To participate as a Winter Market vendor, the troop is required to have participated in most recent cookie AND fall product programs. No food can be sold at Winter Market.
The person registering here will be the only one who needs to sign up, and must be an adult volunteer willing to serve as the “booth host”. This person will be the troop’s official representative. After registering and completing your MEA form (https://girlscoutssoaz.jotform.com/262865425183059), you will be sent a questionnaire to indicate the total number of Girl Scouts and additional adult volunteers who will be attending.
There can be no less than two Girl Scouts and two registered volunteers hosting a booth.
Don’t forget to fill out the council Money Earning Activity Form (https://girlscoutssoaz.jotform.com/262865425183059) for approval for your Money Earning at Winter Market.
Please contact Alyssa Kervran at akervran@girlscoutssoaz.org with questions.
Booth Information:
Set-up: Set-up will begin at 5:00 PM. Booth hosts not checked in by 5:45 PM will forfeit their booth space. Booths will need to be completed 5 minutes before Cookie Rally opens.
Shopping Hours: During the entirety of Cookie Rally
We recommend having proper ratios that allow your troop to split into two groups so Girl Scouts and volunteers can take turns exploring and enjoying all the excitement of Cookie Rally. As a reminder, all Girl Scouts must be accompanied by an adult during this event, and proper Girl Scout Safety Activity Checkpoint ratios must be followed at all times.
Each troop is responsible for bringing all booth materials, including:
1. Table(s) (no larger than 6 feet each)
2. Chairs
3. Decorations, signage, labels, and pricing displays
4. Petty cash and/or approved payment retrieval systems
No food items may be sold at Winter Market.
Finances, Payments & Deposits
All event earnings must be deposited into the troop account within one week of the event. PLEASE NOTE: AS MORE INFORMATION IS UPDATED COUNCIL-WIDE FOR MONEY EARNING ACTIVITIES, MONEY EARNING LOGISTICS MAY BE SUBJECT TO CHANGE. We will directly update booth hosts on this information as necessary.
1. Troops must make two separate deposits:
1. Cash withdrawn for your starting bank
2. Total sales received in cash/check
2. Cash and card are the preferred payment methods.
3. If accepting cards, troops must bring their own Square/Clover reader (using council EIN).
4. Troops are responsible for all card fees.
5. Zelle may only be used if directly connected to the troop bank account.
6. PayPal, Venmo, Cash App, etc. are NOT permitted.
7. Troops must bring their own petty cash for making change—council will not provide change or handle transactions.
Booth Staffing Guidelines
1. Minimum of 2 Girl Scouts and 2 registered adult volunteers must be present at all times.
2. Recommended: 4–6 Girl Scouts to allow for breaks and time to enjoy Cookie Rally.
3. Maximum: 8 Girl Scouts per booth (due to space). Please email me if you plan to set-up multiple booths!
4. Daisies and most Juliettes may not participate, per GSUSA guidelines.
1. Only council-approved Highest Award Juliettes may attend with their registered caregiver.
Booth Decorations & Presentation
We encourage Girl Scouts to wear their full uniform, create fun signage and table décor, and share their goals and what they are funding through this money-earning project. If you would like to see examples of previous booths, please feel free to email me back!
Frequently Asked Questions
Can my troop participate if we did not do product programs this year?
No. Troops must have participated in both the most recent cookie and fall product programs.
Where do we park?
You will park your vehicles in the general Cookie Rally parking area. Unloading will be allowed in the front, but please ensure your vehicle is moved to a parking space in a timely manner and never left unattended.
What should we price our items at?
Pricing is up to your Girl Scouts. Encourage them to consider cost of materials and do market research.
How many items should we make?
Attendance for Yuma Cookie Rally is estimated at 100-300 guests, but not everyone will make a purchase. Troops should make the amount that feels manageable for them.
Can a non-registered family member attend just to “help”?
No. All individuals participating must be registered Girl Scouts/volunteers.
¡Inscripción exclusiva para vendedores del Mercado de Invierno!
Atención: De Brownies hasta Ambassadors.
¡Pon a prueba tu espíritu emprendedor y recauda fondos para tu tropa en nuestro Mercado de Invierno anual! Vende tus creaciones caseras para empezar a recaudar fondos antes de que comience la temporada de galletas. Los vendedores deberán llegar al evento antes de que comience el Cookie Rally/Color Run, preparar sus puestos, vender sus creaciones a todos los visitantes y, tras recoger, tendrán la oportunidad de disfrutar de toda la diversión y la emoción por turnos.
Por favor, solo inscriban a UN voluntario registrado que se encargará del puesto. Recibirán un formulario Jotform poco después de inscribirse para indicar a todos los participantes como vendedores.
No puede haber menos de dos Girl Scouts y dos voluntarios registrados a cargo de un puesto. Se deberá enviar un formulario de actividad de recaudación de fondos al concilio para que se apruebe la actividad de recaudación de fondos en el Mercado de Invierno (con fecha límite una semana después de la inscripción).
No se puede vender comida en el Winter Market.
Para participar como vendedor en el Winter Market, la tropa debe haber participado en los programas más recientes, la venta de galletas y los productos de otoño.
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